How to Get a Verified Square Account for Your Business

How to Get a Verified Square Account for Your Business

In today’s digital world, having a reliable and trusted payment processor is essential for any business, whether you’re running an eCommerce store, a brick-and-mortar shop, or providing services remotely. One of the most popular and accessible solutions is Square – an all-in-one payment processor that allows businesses to accept payments, track sales, manage inventory, and even run marketing campaigns. However, to unlock the full potential of Square, it’s crucial to get your Square account verified.

In this post, we’ll guide you through the entire process of getting a verified Square account for your business. We’ll cover the importance of verification, the step-by-step process, and tips to make the process smoother.

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Why You Need a Verified Square Account

Before jumping into how to get a verified Square account, let’s first understand why it’s so important.

A verified Square account means that Square has confirmed your identity and business details, offering several advantages:

Increased Trustworthiness: Customers feel more confident making transactions with verified businesses. Verification ensures that Square has authenticated your business, reducing the likelihood of fraud.

Higher Transaction Limits: Without verification, Square may impose restrictions on how much you can process in payments. A verified account allows you to lift those limits, giving your business the flexibility to grow.

Better Customer Support: Verified accounts often get prioritized support in case you run into any issues, ensuring you’re back up and running as soon as possible.

Access to Additional Features: Verified businesses may get access to advanced features like Square Capital for business loans, advanced reporting tools, and faster payment processing.

Now that we know the benefits, let's dive into how you can get your Square account verified.

Step 1: Set Up a Square Account

Before verification, you’ll need to create a Square account. Here's how:

Visit Square's Website: Head to Square’s official website and click on the "Sign Up" button.

Provide Basic Information: You'll be asked for your name, email address, phone number, and password to create your account.

Add Your Business Details: Square will prompt you to enter details about your business, including:

Business name

Industry or category

Physical business address (if applicable)

Tax identification number (EIN or SSN)

Make sure all the information you provide is accurate and matches your official documents, as discrepancies can delay verification.

Step 2: Add a Bank Account

Square needs a way to transfer your payments, so you’ll have to link a bank account. Here’s how:

Provide Bank Account Information: During the setup, Square will ask for your bank account number and routing number.

Confirm Bank Account: Square may send a small verification deposit (a few cents) to your account. You’ll need to confirm the amount deposited to complete the bank account linking.

Ensure that the name on your bank account matches the name you used when signing up for Square to avoid issues later on.

Step 3: Verify Your Identity

This is the crucial step to getting a verified Square account. Verification is required for all businesses using Square, particularly if you plan to process large transactions. The process may take a few days, and you’ll need to provide the following:

Personal Information: You’ll need to submit your full legal name, address, date of birth, and the last four digits of your Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN).

Business Information: Square will also ask for details related to your business, such as:

The type of business entity (sole proprietorship, LLC, corporation, etc.)

Your business’s federal employer identification number (EIN) if you have one

Proof of business (such as articles of incorporation, a business license, or other official documentation)

Upload Verification Documents: Square will ask you to upload documents to verify your identity and business details. Common documents include:

Government-issued ID (passport, driver’s license, or state ID)

Business registration document

Tax-related documents, such as a recent tax return or a 1099 form (if applicable)

Square uses this information to confirm that you’re a legitimate business and to prevent fraud.

Step 4: Wait for Verification Approval

Once you’ve submitted your information, Square will begin reviewing your account for verification. This may take anywhere from a few hours to several days, depending on the complexity of your business and the documents you’ve submitted.

Square will notify you via email once your account has been successfully verified. If there are any issues or missing information, Square may ask you to provide additional details or documents.

Step 5: Start Accepting Payments

Once your account is verified, you can start accepting payments with Square! Here’s a breakdown of what you can do:

Set Up Payment Methods: Square supports a wide range of payment methods, including credit/debit cards, mobile payments (Apple Pay, Google Pay), and online payments via Square’s eCommerce platform.

Install the Square POS (Point of Sale) System: If you’re running a physical store, install the Square POS system on your tablet or smartphone to start processing payments.

Use Square’s Additional Tools: You can also take advantage of Square’s other tools, such as invoicing, inventory management, and marketing solutions.

Troubleshooting Common Verification Issues

While Square’s verification process is fairly straightforward, there can be a few hiccups along the way. Here are some common issues and how to resolve them:

Mismatch in Information: Ensure that the name on your Square account, bank account, and any uploaded documents match exactly. If there’s a discrepancy, Square may not approve your verification.

Invalid Documents: If your verification documents are blurry or incomplete, Square will request new ones. Make sure to upload clear, high-quality scans or photos of your documents.

Delayed Verification: If your verification is taking longer than expected, reach out to Square’s support team for an update. Sometimes the process can be delayed due to high volumes of requests.

Rejected Verification: If Square rejects your verification, carefully read the reason provided. You may need to update your information or upload new documents to resolve the issue.

Tips for a Smooth Verification Process

To make your verification process as smooth as possible, follow these tips:

Use Accurate and Consistent Information: Ensure that all the information you enter into Square matches exactly with your official documents, including your bank account details and tax info.

Check Your Documents Before Uploading: Double-check that all documents are up-to-date, legible, and valid. If you’re submitting a government-issued ID, make sure it’s not expired.

Be Prepared for Follow-Up Requests: Sometimes, Square may need additional information to complete the verification. Be prompt in responding to these requests to avoid delays.

Conclusion

Getting a verified Square account for your business is a key step toward building trust with your customers and unlocking more powerful tools for growth. Whether you’re just starting out or looking to scale your business, a verified Square account ensures smooth, secure transactions and opens up opportunities for advanced business features.

Follow the steps outlined above to complete the verification process, and remember to provide accurate and clear information to avoid any delays. Once your Square account is verified, you’ll be ready to take full advantage of everything Square has to offer and build a stronger, more trustworthy business.

FAQs About Getting a Verified Square Account

Q: How long does it take to get my Square account verified?

 A: Verification can take anywhere from a few hours to several days. The exact timeframe depends on the complexity of your business and the documents submitted.

Q: Can I use Square without verifying my account?

 A: You can start using Square without verifying your account, but there will be limitations on the amount you can process. Verification is necessary to remove those limits.

Q: What happens if my Square account verification is rejected?

 A: If your verification is rejected, Square will provide a reason. You can correct any issues and re-submit your documents for review.