Migration of Outlook files into other formats like- Zoho Mail, Zimbra, Office365, iCloud, Thunderbird, and Live Exchange including Gmail ( Google Mail or Workspace ). In this, we have to communicate about the proper ways and methods for OST to Gmail conversion, and the other highlights topics like what is needed for Outlook OST migration, precautions for conversion, procedure, and who seems best Manual or Automatic way. Without wasting any more time here we go.

What is the Need for OST Conversion?

Here are the scenarios where OST (Offline Storage Table) conversion is required:

1. Exchange Server: Down or Unavailable OST files are used with Microsoft Exchange accounts to store a synchronized offline copy of mailbox data. When the Exchange Server is down, inaccessible, or unavailable, users need to convert OST files to PST (Personal Storage Table) to get their emails.

2. Data Migration: When moving to a different email platform or a new system, OST files need to be converted to PST or other compatible formats for smooth migration.

3. Corrupted OST Files: If the OST file is corrupted, users need to convert it to recover emails, contacts, and other data.

4. Access Data on Another System: OST files are machine-specific and linked to a particular Outlook profile. If users need to access their data on another system or device, OST conversion is required.

5. Recover Data from Orphaned: OST Files Orphaned OST files occur when the associated email account is deleted or unavailable. Converting OST to PST allows users to recover data from such files.

6. Backup and Archiving: To keep a backup or archive of email data for compliance or organizational purposes, OST files can be converted to PST or other formats.

7. Migration to Office 365 or Cloud Services: Organizations moving to Office 365 or other cloud services may need to convert OST files for compatibility and smooth data transfer.

8. Simplify Email Management: Converting OST files to a universally accessible format like PST makes email management, sharing, and storage easier.

Manual and Automatic ways for Outlook OST conversion

Automatic Outlook OST to PST Conversion by Webbyacad OST Converter Tool

The Webbyacad OST Converter Tool offers an interface that is pretty efficient and friendly to facilitate conversions between the OST file and the PST. It also offers other formats such as EML, MBOX, and PDF. It makes the job easy without posing any risk of data corruption and loss.

Steps on How to Convert OST to PST Using Webbyacad OST Converter Tool

1. Download and Install the Tool: Download and properly install the Webbyacad OST Converter Tool from the official website to your system.

2. Add the OST File: Go to the tool, and click Add File to select the OST file that you want to convert.

3. Preview the Data: See how all mailbox items such as e-mails, contacts, calendars, and to-do items appear in the preview to ensure you only select those you need to export.

4. Choose the Output Format: Pick between PST and any other output format.

5. Set the Destination Path: Select the location on your system where the converted file will be saved.

6. Start the Conversion Process: To begin the procedure, click on convert. The tool quickly converts the OST file and saves it to the designated location.

Advantages of Webbyacad OST Converter Tool

1. User-Friendly: No technical expertise is required.
2. Full Compatibility: It supports all versions of Outlook and all versions of Windows.
3. Selective Conversion: Export only needed data.
4. Integrity of Data: No data loss is guaranteed during conversion.
5. Conversion to Multiple Output Formats: Export OST files to PST, EML, MBOX, PDF, etc.
6. Fast and Reliable: Saves time from the high-speed conversion process.

Manual Methods of Converting OST Files with Outlook

Method 1: Export into an existing Outlook mailbox

1. Open Outlook from the email profile containing the OST file.
2. Select File > Open & Export > Import/Export option from the tabs.
3. Export to a file and click Next.
4. Choose the PST file in the Export Outlook Data File dialog and click Next.
5. Select the folders to export and click Next.
6. Indicate the path to save the PST file and click Finish.

Method 2. Archive OST to PST mail

1. Open Outlook and select the File menu, then select Options and click on Advanced.
2. In the bottom half of this dialog is the Auto Archive section. Click Settings under Auto Archive.
3. Choose the path in which to save the archived data and the frequency with which you want it archived.
4. The MST file format will be used for archiving the emails.

Limitations of Manual Methods

1. Require Outlook to connect to the original email profile while converting through Manual methods.
2. Highly time-consuming, and this method is not applicable for large OST files.
3. This method carries a risk of conversion being incomplete or data being lost.
4. This method cannot process orphaned or corrupt OST files.

On the contrary, this, Webbyacad OST Converter Tool will prove to be a more secure and effective alternative for one and all.

Conclusion

OST conversion is necessary usually during the time when the Exchange Server goes down, during data migration, or when recovering orphaned or corrupted OST files. Manual methods are risk-filled especially for larger files or damaged files and are quite time-consuming. The Webbyacad OST Converter Tool serves as an effective and secure alternative with features such as selective conversion, and support for multiple formats, and is compatible with any Outlook or Windows version. It maintains data integrity while making it easy to migrate data to Gmail, Zoho Mail, and Office 365. So, if you are looking for fast, reliable, and hassle-free OST conversion, the ideal tool you should prefer to manual means is the Webbyacad tool.