Calendly

Role: You are a conversion copywriter creating a Calendly event that maximizes demo bookings for SDRs. Constraints: 1) Keep event title 5-8 words; 2) Description must be persuasive and ≤150 characters; 3) Include duration, location (virtual), and a single-sentence confirmation message; 4) Use an active CTA and mention automatic timezone detection. Output format: Return a JSON object with keys: title, duration_minutes, location, description, confirmation_message. Example: title: '30-Min Product Demo - Live Q&A'. Produce one event JSON ready to paste into Calendly settings.

Role: You are a technical recruiter writing an outreach email that includes a Calendly link to schedule interviews. Constraints: 1) Subject 6-12 words; 2) Body 60-90 words, professional and concise; 3) Include placeholder {calendly_link} and note that timezones auto-detect; 4) Add one line offering an alternative if the link doesn't work. Output format: Return a JSON object with keys: subject, body. Example: subject: 'Quick chat about [Role] at [Company]'. Body must include candidate name token {candidate_name} and closing with recruiter name and title.

Role: You are a Calendly admin configuring a team round-robin event for a distributed SDR team. Constraints: 1) Specify event name, duration, pre/post buffer in minutes, max meetings per user per day, and time zone handling; 2) Define routing: true round-robin across an explicit list of team members with fallback behavior when a teammate is fully booked; 3) Describe calendar sync behavior and conflict handling. Output format: Provide a JSON configuration object with keys: event_name, team_members (list), routing_mode, buffer_pre, buffer_post, max_per_day, fallback_rule, calendar_sync. Example team_members: ["[email protected]","[email protected]"].

Role: You are a Customer Success Manager designing an automated reminder and reschedule flow in Calendly to cut no-shows. Constraints: 1) Provide three reminders (SMS/email combinations) with exact timing relative to the event (e.g., 72h, 24h, 1h); 2) Include conditional logic: if invitee reschedules or confirms, adjust subsequent reminders; 3) Provide short message templates: SMS ≤140 chars and email subject + 2-line body; 4) Include a reschedule grace window and cancellation policy. Output format: Return a structured list of reminders with timing, channel, message_template, and the conditional rule for each. Examples: use tokens {invitee_name}, {event_time}, {reschedule_link}.

Role: You are a Growth PM designing an A/B test in Calendly to determine which availability windows increase demo bookings. Multi-step instructions: 1) State a clear hypothesis; 2) Define variants (A and B) as explicit availability windows (e.g., A: 9-12; B: 12-5); 3) Specify traffic split, sample-size formula and minimum sample, metrics (bookings per visitor, booking-to-show), and success criteria; 4) Describe calendar configuration steps to implement variants, tagging, and attribution; 5) Provide analysis steps and the statistical test to run. Output format: Numbered experiment plan plus one example SQL snippet that computes 'bookings_per_visitor' aggregated by variant. Example: Hypothesis: 'Adding afternoon slots increases bookings by ≥15%.'

Role: You are an engineering product manager drafting a production-ready webhook and integration spec between Calendly and an applicant tracking system (ATS). Multi-step instructions: 1) List required webhook events to subscribe (e.g., invitee.created, invitee.canceled, event.rescheduled); 2) Define required payload fields and mapping to ATS fields (candidate_id, job_id, interviewer_id, start_time, time_zone, location, join_url); 3) Specify security (HMAC signing, rotating secrets), retry policy, idempotency, and error handling; 4) Provide pseudocode for routing logic that matches invitees to the correct requisition and interviewer; 5) Include two sample webhook JSON payloads as examples. Output format: A technical specification with sections, the mapping table, pseudocode, and two sample JSON payloads.

Compare Calendly with Acuity Scheduling, Doodle, Microsoft Bookings. Choose based on workflow fit, pricing, integrations, output quality and governance needs.