Automated calendar planning for productivity-first teams
Motion is an AI-driven scheduling and time-blocking app that automatically places tasks into your calendar, ideal for busy knowledge workers and small teams who need hands-off daily planning; pricing starts with a free tier and paid plans from roughly $9/month (approx.), making it accessible for professionals and teams seeking calendar automation.
Motion is an AI-first productivity app that automates scheduling, time blocking, and meeting coordination by placing tasks directly into your calendar. Its core capability is automated daily planning: Motion ingests tasks, deadlines, and meetings and then optimizes your calendar to hit priorities without manual dragging. The key differentiator is continuous re-planning — Motion adapts schedules as meetings change and tasks slip. Motion serves freelancers, managers, and distributed teams who want an always-updated calendar that doubles as a task manager. Pricing is accessible with a limited free tier and paid plans starting at approximately $9/month (approx.).
Motion launched as a productivity startup focused on solving a simple but pervasive problem: calendars fill up while task lists remain unmanaged. Positioned between a task manager and a calendar app, Motion’s core value proposition is automating the mundane — it translates task lists and deadlines into time blocks, rearranges work around meetings, and enforces buffers and focus time. The company emphasizes continuous optimization: instead of users manually dragging items into free slots, Motion recalculates an actionable daily plan that reflects real-time calendar changes. The product is marketed to individuals and teams looking to reclaim planning time and reduce the friction of switching between to-do lists and calendars.
The product surface exposes several concrete features. First, the automatic time-blocking engine converts tasks and projects into scheduled blocks on connected calendars and respects priorities, deadlines, and minimum session lengths. Second, Motion’s meeting scheduler provides shareable scheduling pages with configurable durations, buffer times, and timezone normalization for external invitees. Third, the rescheduling and re-planning feature runs continuously: when a meeting is moved or a task overruns, Motion will propose a new plan and push changes to your calendar. Fourth, integrations connect your primary calendars (Google Calendar, Outlook) plus task sources like Asana and Todoist for two-way sync; Motion also offers team views and task assignment for shared planning across small teams.
Motion’s pricing mixes a free tier and several paid options (prices approximate and subject to change). The Free tier allows basic calendar sync and limited time-blocking for a single user with feature caps. Paid personal plans begin around $9/month (approx.) billed annually and unlock unlimited time-blocking, the Smart Scheduler, and more integration slots. Team or Business plans — roughly $25–$39/user/month (approx.) depending on billing and features — add team-wide project boards, shared calendars, SSO, and admin controls. Enterprise pricing is custom and includes onboarding, SLAs, and advanced security controls. Trial lengths and exact monthly vs. annual pricing vary; check Motion’s website for current rates.
Motion is used by a mix of individual contributors and small teams. A product manager uses Motion to automatically schedule 10–15 weekly focus blocks and ensure sprint tasks land in calendar windows before deadlines. A sales manager uses Motion’s scheduling page to book customer calls and preserve consistent prospect outreach blocks. Freelancers use Motion to balance client work and administrative tasks without losing billable hours. For teams needing deeper project planning or rich note-taking, tools like Asana or Notion are stronger complements; compared to Reclaim.ai, Motion emphasizes task-to-calendar automation rather than solely meeting or smart time reservations.
Three capabilities that set Motion apart from its nearest competitors.
Current tiers and what you get at each price point. Verified against the vendor's pricing page.
| Plan | Price | What you get | Best for |
|---|---|---|---|
| Free | Free | Single user, basic calendar sync, limited time-blocking features | Individuals testing automated scheduling |
| Personal | $9/month (approx.) | Unlimited blocks, 3 integrations, monthly billing cheaper annually | Solo professionals needing consistent daily planning |
| Team | $29/user/month (approx.) | Shared projects, team calendars, admin controls, SSO optional | Small teams coordinating shared workloads |
| Enterprise | Custom | SLA, onboarding, advanced security and controls | Organizations needing compliance and service-level guarantees |
Choose Motion over Reclaim.ai if you prefer task-to-calendar automation that converts to-do items into scheduled blocks.
Head-to-head comparisons between Motion and top alternatives: