Tana

Tana is a productivity-first knowledge workspace built around a node-based outliner and a typed data model. Launched by Tana Inc to address limitations of page-based note apps, Tana positions itself as an “engineering” approach to personal and team knowledge: every piece of information is an Item with properties, and those Items can be queried, templated, and linked. The core value proposition is structured capture plus live querying—so notes become database records you can reuse—rather than isolated documents. The product has evolved from early invite-only beta toward a broader public release with a cloud-hosted web app and sync across devices.

Under the surface Tana exposes several concrete features: Items and Schemas let you create typed records (e.g., Meeting, Project) with inline fields and enforced property types; Queries (sometimes called Live Filters) let you compose boolean filters and saved searches that update in real time; the outliner/graph view blends hierarchical outlines with backlinking so you can collapse, expand, and rearrange content while preserving relational links. Tana also offers Templates and SuperTags to standardize capture, plus an API/Zapier integration for automating imports. The UI supports slash-commands for rapid creation and a global search that indexes Item fields, not just page text. Some users also leverage Tana’s AI-assisted features for summarization and idea expansion (third-party model access may be required).

Pricing is split between a free tier and paid options (note: price figures below are approximate and should be verified). The Free plan includes a single workspace, core Item/schema functionality, and limited query usage suitable for individual note-taking. The Pro plan (approx $10/month billed annually) unlocks higher document and query limits, team sharing, advanced export, and earlier access to AI features and integrations. A Team or Enterprise tier (custom pricing) offers SSO, admin controls, and increased workspace quotas; teams can request a quote for custom billing and data-export SLAs. Free users can try core features, while Pro is aimed at continuous heavy usage and multi-user collaboration.

Tana is used by product managers for structured feature specs and sprint notes, by researchers capturing literature and extracting metadata, and by consultants who need templated client intake and searchable deliverables. Concrete job+use-case examples: a UX Researcher using Tana to capture 200+ interview notes with standardized fields for analysis, and a Product Manager using schemas and queries to track 150 feature requests and their status. Compared to Roam Research, Tana emphasizes typed schemas and saved queries rather than purely freeform backlinks, making it a closer fit when structure and reusable records matter.