How to Conveniently Convert Outlook Emails to PDF Format.

Written by soker william » Updated on: November 19th, 2024

"Is there a way to convert Outlook 2013 emails to PDF layout?" Although I possess an enormous series of PST documents, my manager has requested that each one PST email be converted to PDF format. How do I convert an Outlook electronic mail to a PDF layout? Please provide me with a rapid export approach for Outlook 2013 e-mail to PDF.

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A significant number of people are undertaking searches using this precise question. Users of Microsoft Outlook can manage their personal information. Email is one such item; it serves an important function within any employer. It includes and manages the enterprise's most important occasions, appointments, and meetings. However, Outlook users may also once in a while want to shop their electronic mail facts to a PDF report. PDF files offer a large number of advantages, such as but not limited to safety, portability, and information integrity. PDF is likewise platform impartial, permitting you to get admission to your PST e-mail from any place.

Therefore, in this text, we can present a whole lot of techniques for changing Outlook emails to PDF format.

How Can Outlook Emails Be Saved as PDFs?

The next phase incorporates two methodologies. We will start by using emphasizing the guide method. We will then proceed to look at the shortcut method. It will continue to provide you with blessings. As a result, you can pick out hence inside the future.

Method 1: Manually Convert Outlook Emails to PDF

Open the Outlook application and continue to find the e-mail that you wish to transform to PDF format.
Confirm that the e-mail is seen and open for your screen.
In Outlook, find the "File" tab inside the top-left quadrant. Selected from the drop-down menu is “Print.”.
A list of available printers will appear in the "Printer" segment of the Print dialogue pane.
Make the selection "Print to PDF" from the printer list.
At this point, you'll be required to choose a location to keep the PDF document.
To begin the PDF conversion of the Outlook emails, please choose the "Save" icon.
Proceed to the listing in which the PDF document changed into saved.
To guarantee the correct upkeep of the e-mail's content, formatting, and attachments, open it with the usage of a PDF viewer of your choice.

We have simply completed the guide process of converting Outlook communications to PDF format. Still, the answer described above has a few flaws.

Constraints of the Outlook Print Function

Although once in a while storing Outlook emails as PDFs manually can be a convenient solution, it's far important to be privy to its boundaries and disadvantages. The following drawbacks are associated with the guide execution of this assignment:

The manner of storing character emails as PDFs via hand may be a hard project, mainly whilst faced with a big extent of correspondence.
Errors may also stand up at the same time as saving emails as PDFs, including however no longer constrained to omitting emails by error, deciding on inappropriate settings, or naming documents incorrectly.
The manner of manually saving more than one email as PDFs can come to be arduous and repetitive whilst this action has to be executed for every character of electronic mail.
When pictures are included, copy e-mail content right into a PDF.

Rapid Method for Converting Outlook Emails to PDF

To stay clear of the drawbacks related to the manual technique, TrustVare Outlook to PDF Converter is a viable alternative. It is capable of changing Outlook emails to PDF format without the want to install the Outlook utility. This tool offers several functionalities, including the capability to apply date filters, utilize multiple naming conventions, appoint Bates numbering and date encoding, and migrate unique gadgets. Additionally, this utility is like-minded with all versions of Outlook 2016, 2013, 2010, 2007, and the others indexed underneath.

Utilizing the Outlook to PDF Email Converter

To launch the program, click on its icon following installation.
Press the "Browse" icon after selecting individual or multiple PST files.

Generate an ad hoc view of the chosen PST files.

Navigate to the Export Options menu and select the PDF files.
To specify the output path, click the "Browse" icon.
Click the "Convert Now" icon at this time.

In final words,

We have blanketed on this blog post a way to convert Outlook e-mail to PDF format. Therefore, we've got supplied each a guide and an opportunity method for exporting Outlook emails from 2021, 2019, 2016, 2013, 2010, 2007, 2003, and 2000 to PDF format. Additionally, the constraint related to manually changing Outlook emails to PDF has been addressed

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