Managed Print Services Market Size, Regional Insights & Segmentation 2025

Market Overview

Global managed print services market encompass solutions that streamline and optimize an organization’s printing infrastructure—leveraging print management, device servicing, document imaging, and more. These tailored offerings, delivered via on-premises, cloud, or hybrid models, aim to enhance operational efficiency, reduce costs, and bolster security. With a forecasted growth rate of 12.54% CAGR (2025–2033), MPS stands as a critical driver of digital transformation and sustainable business practices.

Study Assumption Years

• BASE YEAR: 2024

• HISTORICAL YEAR: 2019–2024

• FORECAST YEAR: 2025–2033

Managed Print Services Market Key Takeaways

• Market valuation at USD 46.1 billion in 2023, projected to nearly USD 89.5 billion by 2032, with a CAGR of 7.65%

• North America currently leads the global market, capturing the largest regional share

• Technological trends—especially cloud-based solutions and AI-driven analytics—are reshaping cost optimization and security

• Segmented by Type (Print Management; Device Management; Discovery & Design; Document Imaging), Deployment (On premises; Cloud based), Organization Size (Large, Medium, Small), and Industry Vertical (BFSI, Government, Healthcare & Education, Manufacturing, Retail & Consumer Goods, IT & Telecom, Others)

• Increasing regulatory compliance and sustainability initiatives heighten demand across industries

Market Growth Factors

1. Technological Advancements & Cloud Integration

Innovations, especially in cloud deployment and AI-driven analytics, are crucial for the growth of Managed Print Services (MPS). With cloud-based MPS, businesses can manage their fleets remotely, anticipate maintenance needs, and gain real-time insights into usage, all of which help minimize downtime and cut costs. The integration of smart print governance and secure document workflows is essential for companies managing hybrid workforces. The increasing popularity of vendor-led cloud MPS solutions since 2023 highlights how these features are vital for meeting the evolving demands of enterprises.

2. Regulatory Compliance & Security Demands

As data privacy regulations tighten and concerns about cyber risks grow, organizations are increasingly turning to MPS solutions that come with built-in security. On-premises deployments, which accounted for 57% of the market in 2023, provide better control, encryption, user authentication, and secure release printing. Compliance requirements in regulated industries like banking, finance, insurance, government, and healthcare further emphasize the need for strong print security, driving the adoption of MPS, particularly in North America.

3. Cost Management & Sustainable Practices

More and more businesses are embracing MPS to lower their printing costs and support sustainability initiatives. By optimizing how devices are used and providing predictable pricing, MPS enables companies to save on hardware, energy, and supplies. Efforts to reduce paper waste are significant motivators across various sectors. This blend of financial savings and environmental responsibility is a key factor in the growth of MPS.

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Market Segmentation

By Type

• Print Management: Controls document workflows and usage analytics

• Device Management: Encompasses hardware maintenance and repair

• Discovery and Design: Focuses on infrastructure assessment and optimization

• Document Imaging: Converts documents into digital formats for better accessibility

By Deployment Mode

• On premises: Local infrastructure for maximum security and compliance

• Cloud-based: Remote, subscription-based services for scalability

By Organization Size

• Large Enterprises

• Medium Enterprises

• Small Enterprises

By Industry Vertical

• BFSI

• Government

• Healthcare and Education

• Manufacturing

• Retail and Consumer Goods

• IT and Telecom

• Others

Breakup by Region

• North America (United States, Canada)

• Asia Pacific (China, Japan, India, South Korea, Australia, Indonesia, Others)

• Europe (Germany, France, United Kingdom, Italy, Spain, Russia, Others)

• Latin America (Brazil, Mexico, Others)

• Middle East and Africa

Regional Insights

North America is at the forefront of the MPS market, largely thanks to widespread adoption in sectors like BFSI, government, and healthcare. The focus on cost efficiency, data security, and cloud-based management has really boosted the uptake of both cloud and on-premises MPS solutions. With a strong presence of vendors and solid infrastructure, this region is leading the way in developing cutting-edge MPS solutions.

Recent Developments & News

Key players like Xerox, Canon, Ricoh, Brother, HP, and Lexmark are pushing MPS forward by rolling out cloud-first packages and eco-friendly print initiatives. For instance, Lexmark’s “MPS Express” offers lightweight cloud solutions aimed at small and medium-sized businesses, showcasing a commitment to scalable and sustainable options. At the same time, Toshiba and Brother have launched customized MPS tiers (Essential, Professional, Enterprise) to cater to a variety of customer needs, all while prioritizing efficiency, sustainability, and security.

Key Players

• ARC Document Solutions Inc.

• Brother Industries Ltd.

• Canon Inc.

• HP Inc.

• Konica Minolta Inc.

• Lexmark International Inc.

• Ricoh Company Ltd.

• Sharp Corporation

• Toshiba Corporation

• WeP Solutions Ltd

• Xerox Corporation

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