Organize tasks and projects for productive teams and individuals
Todoist is a cross-platform task manager that organizes personal and team work into projects, labels, and prioritized tasks; it's ideal for professionals and students who need a lightweight, reliable productivity app with multi-device sync. The app offers a usable free tier and paid plans (Personal/Pro and Business) beginning at a modest monthly fee, balancing features and price for individuals and small teams.
Todoist is a task and project management app that helps individuals and teams capture, organize, and prioritize work across devices. Originating from Doist, Todoist focuses on tasks, projects, due dates, recurring rules, and simple collaboration in the productivity category. Its primary capability is quick task entry with natural-language due dates and multi-platform sync; the key differentiator is its lightweight, consistent UI and Karma/priority system for habit tracking. Todoist serves freelancers, office teams, students, and product managers. Pricing starts with a usable free tier and paid plans for individuals and businesses, making Todoist accessible at multiple price points.
Todoist is a cross-platform task manager developed by Doist, first released in 2007 as a streamlined way to manage tasks across desktop and mobile. Positioned as a lightweight yet capable productivity app, Todoist’s core value proposition is fast task capture, clear project organization, and reliable sync between apps. The product focuses on managing individual to-do lists and small team workflows rather than replacing full-featured project-management suites. Doist emphasizes a minimal UI, offline support, and consistent behavior across Android, iOS, Windows, macOS, and web, which keeps the learning curve low for new users.
Key features include natural-language task entry (type “Submit report tomorrow at 3pm” to set a due date and time), project hierarchies with nested tasks and sections, and recurring task rules (daily, every Monday, or custom cron-like expressions). Todoist supports priorities with four priority levels (P1–P4), reminders on paid plans (time- and location-based), and labels and filters for dynamic views of tasks across projects. Collaboration features include shared projects, comments, file attachments in comments (paywalled on free), and activity history for tracking changes. Productivity-tracking is available via Todoist Karma and productivity trends that show completed tasks by day, week, or project. The app also offers templates and integrations with calendar feeds (iCal), Zapier, and native calendar sync to push tasks to Google Calendar or Outlook.
Pricing breaks down into a Free tier, a Personal/Pro individual plan, and a Business/Team plan. The Free tier includes up to 80 projects, 5 active collaborators per project, basic task and subtasks, and up to 5MB file uploads per file. The Personal/Pro plan (listed on Todoist's site as around $4–$5/month when billed annually) unlocks reminders, labels and filters, more file upload storage, and up to 300 active projects. The Business/Team plan (around $6–$7 per user/month billed annually) adds team admin controls, shared team inbox, and priority support, plus centralized billing and member management. Doist also offers an Enterprise-style option with custom quotes for larger organizations needing SSO and advanced controls. Exact monthly prices and limits should be verified on Todoist.com for current promotions and billing frequencies.
Todoist is used by a wide range of people: freelancers and consultants use it to track billable tasks and client deliverables, project managers use shared projects for small-team sprints and checklists, and students use recurring tasks to manage study schedules. For example, a Product Manager uses Todoist to track 20 sprint action items and assign follow-ups to engineers via shared project comments; a Freelance Designer uses Todoist to manage 50 active client tasks and set payment reminders. Compared to a heavyweight PM tool like Jira, Todoist is focused on individual productivity and light collaboration rather than issue-tracking or advanced reporting, making it easier for general use but less suitable for complex engineering workflows.
Three capabilities that set Todoist apart from its nearest competitors.
Current tiers and what you get at each price point. Verified against the vendor's pricing page.
| Plan | Price | What you get | Best for |
|---|---|---|---|
| Free | Free | Up to 80 projects, 5 collaborators/project, 5MB file uploads | Casual users and students tracking simple lists |
| Pro (Personal) | $4/month billed annually (approx.) | Up to 300 projects, reminders, labels/filters, larger uploads | Power users who need reminders and advanced filters |
| Business | $6.25/user/month billed annually (approx.) | Team inbox, admin controls, member management, priority support | Small teams needing shared projects and admin features |
| Enterprise | Custom | SSO, dedicated support, custom security controls | Large organizations requiring SSO and compliance |
Choose Todoist over Asana if you prefer lightweight task capture, frequent individual use, and lower per-user complexity.