How CMMS Improves Facility Safety with Maintenance Management Software

Introduction:

Picture a place where lurking in the shadows are unsanctioned risks, each one a potential fuse for a major catastrophic incident. Untended compliance, unremedied equipment failure and neglected safety protocols are the time bombs of the ticking will market everything (your team, your investment and your reputation) at stake. Safety is not a privilege, it's an elaborate high-stakes game and a single misstep can mean loss of life, money and trust.

Think of a tool, that natively does all this from stopping those disaster potentials all the way till your facility maintaining like a Swiss clock. Computerized Maintenance Management Software (CMMS) is the promise of that. CMMS acts as the safety net to capture problems from turning into accidents by catching them in an early maintenance period and compliance adherence for safety awareness.

In this article we will prove to you how CMMS is the fine line between an operating facility and a facility on edge of falling apart. So, get ready to be educated, entertained and a little creeped out because the hammers are coming. Find out here in how CMMS becomes your best safety buddy when you talk about Facility management

1. Detect And Neutralize Possible Threats

• One fundamental of safe design is identifying and remedying potential hazards before they become an issue during facility safety. This is done by using CMMS to provide the means of structured data collection and monitoring of equipment condition.

• Logging the history of maintenance and occurrences such as prior failures and recurring problems helps to point out potential hazards by CMMS

• With this data-driven approach, maintenance gets to be proactive about expected issues that can be possibly resolved in time.

• For example, if over and over some machine always shows signs of overheating, the CMMS can flag it as fire hazard and should be immediately inspected for repair.

2. Scheduling Proper Preventive Maintenance Activities

• Safety is root of Preventive maintenance. In CMMS, you can develop and schedule preventive maintenance tasks to make sure the equipment is inspected or serviced as planned.

• Anticipatory approaches have less chances to get unexpected breakdown (often resulting in safety incidents)

• Organizations may use predefined maintenance schedules to allow their critical safety equipment (fire suppression, and a lot more emergency generators) always in perfect condition.

• CMMS can create automated work orders for scheduled maintenance, minimization of human errors and maximization of no missed tasks.

3. Monitoring of Compliance to Safety Regulation

• Compliance with safety regulations is mandatory. CMMS to ensure that regulate requirements are tracked and managed by the organization.

• It stores and handles safety inspection, certification and compliance audits documentation.

• CMMS can also be used to create reports ensuring compliance is demonstrated, which is a must for regulatory audits and inspections.

• Keeping up-to-date records of the safety tasks performed is reputable as it compels facilities to follow industry rules and mandates.

4. Establishing Common Maintenance Safety Norms

• Maintaining the same maintenance practices is necessary for safety. With a CMMS, this helps in creating a uniformity of maintenance practices so that the same protocol is followed by all technicians.

• It lowers the variability of maintenance and lowers the chance of errors that can easily result in safety events.

• Centralized Technical Manager By CMMS, all required information is available to the technician in one place so as maintain consistency.

5. Training Management

• Everybody Needs to Be Well-Trained to Keep a Secure and Healthy Facility. Worker training history and certification can all go in CMMS, too.

• It also serves to define and document when employees are trained, ensuring that everyone receives safety training at regular intervals.

• CMMS minimizes incident risk caused by human error, by equipping technicians with the requisite skills and knowledge.

6. Use checklist & automate tasks

• Maintenance CMMS enables you to produce detailed checklists for the maintenance work. Checklists of this nature ensure that all key aspects of the process are not missed and so helps mitigate errors.

• Conventionalize tasks with checklists so maintenance is done the same in a perfect fashion.

• They can include safety-oriented steps, like in the lockout/tagout checklists that guide our technicians through proper safety workflow.

7. Strategically Place the Employees

• Resources must be allocated effectively so the maintenance and safety are done in time. CMMS also aligns organizations by giving timely work, based on employees’ Skills and availability in the CMMS.

• This way the right people do the right work, and no tasks are held up resulting in faster execution.

• And even monitors employee workloads for no one being overworked (which will cause error and endangerment for health and safety).

8. Multi-Language Support

• Multi language communication is important in a diversified job site for communication with your diverse workforce. A CMMS that measures in multiple languages makes sure all employees can read and understand maintenance procedures, whether their English-speaking ability is strong or limited.

• This lowers the risk you will misunderstand each other and guarantees that safety information is comprehensible for all.

9. GPS Tracking

• Organizations with a spread of multiple, geographically dispersed facilities or mobile maintenance fleets should appreciate utilizing GPS tracking.

• Real time tracking of technician location with GPS so that they can immediately be dispatched for emergencies and thereby helps in preventing such cases.

• It will also enable the movement of equipment and stock control, increasing logistics and less wandering of lost or misplacements .

10. Offline Functionality

• Offline functionality is a must when it comes to remote or low internet areas CMMS with offline capability enable technicians to view and make changes in the maintenance information that are not connected to internet.

• So that the maintenance can be done smoothly in a remote location and safety-related data can always be there.

11. QR Code

• QR codes could be used for easy access information about assets individually

• When a technician scans the QR code on a machine, they can get maintenance history, manuals, safety in moments.

• This makes the maintenance easier and guarantees that Technicians Have access to same information to safely & effectively do their jobs.

• Quickly report issues, or damage with QR codes as well.

Conclusion

Facility safety is improved greatly when CMMS automates the process of maintaining facilities. CMMS delivers a suite to meet all your safety-critical processes from hazard identification and mitigation to compliance and consistent maintenance process with CMMS. Moreover, using CMMS features organizations can make the workplace safer and reduce risks as well as insure their workforce and equipment.