How to Convert PST to PDF File [Full User Guide]

This post will walk over how to convert PST files to PDF format. We will walk over the manual conversion process and introduce an automatic program, the Outlook PST converter tool, to simplify your life. Outlook PST files involve all of your Outlook data, but only Outlook can access them hence sharing is tough. Turning them into PDF preserves formatting and data, therefore simplifying access to and sharing of your email content. Let's explore a few more advantages of using PDF files.

Understanding the Needs for Converting PST to PDF

Converting the PST file into a PDF provides various advantages. The following are a few:

- While PST files are limited to specific email clients, PDFs are easily shared on any device.

- Password protection of email messages made available by PDFs adds still another level of security.

- Working on all devices— PC, tablet, smartphone, etc.—PDFs provide simple access free from software limitations.

- A lot of organizations prefer to present using PDF due to its formatting possibilities and compatibility.

- Outlook Independence: MS Outlook is the only tool with which PST files are accessible.

You might understand the need of using a PDF file. Now the Outlook data file should be converted to a PDF under ongoing progress.

Online Free PST File Converter to PDF Documents

Outlook lacks a built-in PST to PDF converter tool, but you may accomplish it with Microsoft Print or Adobe Acrobat. This procedure might be a bit technical. There are manual techniques, nevertheless, to save your PST emails into PDFs with attachments.

Solution 1: Print and save as a PDF

If you want to store emails as PDFs together with their attachments, Adobe Acrobat is an excellent option for quickly turning a PST file into a PDF. It should be pointed out, though, that Adobe Acrobat can be costly, therefore those who can afford it may find it more appropriate.

1. Open Open Microsoft Outlook.

2. Click on the PST file that you want to convert.

3. Start with "Open & Export" from the "File" menu next "Import/Export."

4. Choose "Export to a file," and then click "Next," in the Import and Export Wizard.

5. The file type need to be "Adobe Portable Document Format (*.pdf).

6. Choose specific emails, folders, or documents you wish to PDF conversion.

7. Click "Finish" after deciding where you wish to save the PDF file.

In order to complete the conversion, this method could call for a PDF printer set on your computer or Adobe Acrobat installed there.

Solution 2: Use Outlook's Print to PDF feature

You may quickly save your PST emails in PDF form with the Microsoft Print to PDF tool. For this project any version of MS Outlook can be used. Just activate Microsoft Print to PDF and follow the rules:

1. Launch Microsoft Outlook.

2. Click on the PST file to convert you want.

3. Choose the item or email you want to turn into PDF.

4. Visit the "File" menu and choose "Print."

5. Choose a PDF printer—say, Microsoft Print to PDF—as the printer in the Print dialog.

6. Click "Print," then choose location to save the PDF.

Although it is possible, manual approaches for converting PST to PDF with attachments have limitations. These drawbacks can create problems. For this work, automated or third-party methods are a more effective option since manual approaches could be time-consuming, prone to errors, and inappropriate for huge data transfers.

Limitations of Above Methods

Here are a few of the limitations of applying manual techniques:

1. Especially if you have a lot of emails or attachments to convert, converting PST files to PDF may require time.

2. The manual approach usually entails opening each email in an email software such as Microsoft Outlook then both printing and saving it as a PDF. Particularly if the emails contain complicated formatting, this can be time-consuming and prone to mistakes.

3. Lack of batch processing: Most hand techniques lack the capacity to offer. If you have a lot of emails, it is inefficient to have one by one email conversion.

4. Manual techniques were unable to let you change the formatting and layout of the PDF documents, which limits your alternatives if you have specific output needs.

5. Manually copying and pasting data from PST files into PDF runs risk of data loss or damage. The PDF files may so have faulty or missing data.

6. Managing personal or sensitive data during manual conversion could create security issues, especially because you have to release or keep the PDF files safely.

Use the professional program BLR Outlook PST to PDF Converter Tool to quickly convert Outlook PST files into PDF format for the purpose to prevent problems with them. Multiple PST files can be converted all at once with a few clicks. Furthermore supporting other file formats like EMLX, MSG, MBOX, EMLX, and more this versatile converter Email services such Thunderbird, Gmail, Hotmail, Yahoo, and IMAP let you easily import your PST files. The easy-to-use interface makes it accessible to everyone, regardless of technological knowledge. Let us now quickly go over the whole paper.

To sum up

We have discussed in this blog the manual and new techniques for converting PST files to PDF, so stressing the need of converting to PDF format. While the manual approach can be complex and time-consuming, choosing an automatic PST to PDF exporter tool seems to be a user-friendly choice. The final choice finally rests with you, yet we hope this article will be useful for you in finding the perfect solution for the needs you have.