How to Save Outlook 365 Email as Adobe PDF?

Written by Ahana  »  Updated on: July 10th, 2024

How to Save Outlook 365 Email as Adobe PDF?

If you’re searching to save Outlook 365 Email as Adobe PDF, this blog is for you. In this blog, we will be discussing Outlook 365 and how it works. Moreover, you will learn about Adobe PDF and the advantages of saving Outlook 365 Email as Adobe PDF. Read the blog till the end to know the detailed manual and the professional Office 365 Email Backup Tool, so that you can choose one that better suits you.

Outlook is a part of Microsoft 365, an email client accessed across multiple devices like smartphones, PCs, laptops, etc. You can perform tasks on Outlook such as sending and receiving Email messages, managing your calendar, storing names and numbers of your contacts, and tracking your tasks. Moreover, you also organize your messages to focus on the emails that matter to you the most.

Adobe PDF is the file format which is said to be a portable document format. The PDF contains the text, images, graphics, and areas for entering text. It also offers multiple advantages to its users.

Needs To Save Outlook 365 Email as Adobe PDF

There are several reasons why users often tend to save Office 365 Emails as PDFs. let's discuss some of them:

  • Easier to find your important Emails.
  • Easy to send Emails in PDF format.
  • You can easily edit your files in PDF format.
  • Allow the user to set a password to open the PDF.
  • To take backup of all your emails which reduces the risk of accidentally deleting emails.

However, we have discussed the need to save Outlook 365 Emails as Adobe PDFs, Now we will talk about How to save multiple Emails as PDFs in Outlook 365.

Methods To Save Outlook 365 Email as Adobe PDF

Now we will talk about the two methods:

  1. Manual methods
  2. Professional method

You can opt for any method that is more familiar to you.

#1 Manual Method To Convert Office 365 to PDF Document

  1. Open Outlook 365 on your device
  2. pick the emails that you want to save as a PDF.
  3. Open the file tab.
  4. Go to the print option.
  5. Select the Printer section, and choose the Microsoft Print to PDF option in the drop-down menu.
  6. Click on the print button.
  7. Choose the location for the file.
  8. The exported file is now saved as a pdf in your defined path.

#2 Saving Office 365 Emails Using Microsoft Word

  1. Select the Email you want to convert.
  2. Open the file section.
  3. Go to the Save As option.
  4. Select the path to save the file.
  5. Choose HTML in the Save As type.
  6. Now go the MS Word and then select the File tab.
  7. choose Open and select the saved HTML file.
  8. Now open the file section and press Save As.
  9. Select the location to save the file.
  10. Choose PDF format under the Save As option.
  11. Finally, select the Save button.

There are some drawbacks to the manual methods, such as the user needs to create a copy of actual data before starting the manual method. There is a high risk of data loss because of human error. And there are no common methods for all the Windows OS.

#2 Professional Method to Save Outlook 365 Email as Adobe PDF

DRS Office 365 Email Backup Tool is an excellent solution to export emails from Office 365 to PDF. This tool allows you to backup all your Office 365 emails to PDF format in just a few clicks. It also helps you to eliminate any duplicate emails from the conversion process. With the help of this software, users can also convert Office 365 emails to PST, MBOX, MSG, CSV, etc. This tool is widely compatible with all the versions of Windows.

Steps To Save Office 365 Emails as PDF

  • Open the DRS Office 365 Email Backup Tool. Run it as an administrator.
  • Fill in the Office 365 required details and hit the Sign in button.
  • Select the required items from the tree structure.
  • Go to the Save/Backup/Migrate As option and choose the format as PDF.
  • Press next and your files are saved in Outlook 365 Email as Adobe PDF.

Hence, now you know the easiest method to export Emails from Office 365 to PDF. you can also try the demo version to learn more about the tool.


Here, in the above blog, we have discovered the 2 methods by which you can easily save Outlook 365 Email as Adobe PDF. You can choose methods as per your requirements. However, there are some limitations to manual techniques. To overcome these limitations, we have discussed an alternative professional tool for saving Outlook 365 Email as Adobe PDF easily, efficiently, and without any data loss.

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