Key Steps for Planning an All Inclusive Destination Wedding

All inclusive destination weddings bundle food, lodging, and planning services into one package, giving you a simplified way to celebrate your marriage. Planning a destination wedding means selecting a location and theme that aligns with your expectations. Here are some key steps for planning an all inclusive destination wedding:

Choose Your Destination

Selecting the right destination for your wedding provides you with a backdrop that fits your vision and style. All inclusive destination weddings can be held at scenic locations like beaches, gardens, wineries, and resorts. When choosing your location, factor in travel logistics and accessibility for your guests. Prioritize a location that's ideal for you and your partner, such as the place you first met or somewhere you've frequently talked about visiting together. Make sure the time of year and local climate also suit your plans, especially if you want an outdoor venue.

Select Your Venue

The venue you pick will set the tone and framework for your event. Some places offer all inclusive packages with venue setup, meals, activities, and accommodations. Compare venue capacity and features to make sure it can comfortably accommodate your guest list and meet your needs. Some venues offer onsite chapels or landscaped gardens for ceremonies. The venue's services and layout shape the overall experience for guests. You may also ask about the availability of an in-house event planner. An experienced planner can provide recommendations for local vendors, such as florists, photographers, and entertainers. This helps you coordinate the small details, making the planning process more manageable.

Choose Your Package

Each wedding package offers different inclusions, so reviewing the details is key to executing your vision. Pay attention to what's provided in terms of flowers, decorations, photography, entertainment, and catering services. Some venues may allow you to bring in preferred vendors for certain services. Determine whether the package meets the specific needs of your wedding or if it needs to be customized. You may be able to add extra features, such as additional decor, a second photographer, or a professional DJ.

Finalize Your Guest List

Sending invitations early helps your guests plan for your destination wedding and makes sure everything stays on track. Knowing the guest count for the venue, accommodations, and package also helps finalize reservations. Once the venue and date are secured, send out save-the-dates to give guests ample time to prepare. Encourage them to book travel as early as possible to avoid last-minute complications. Set clear RSVP deadlines to allow your venue and vendors to properly prepare for everyone attending.

Coordinate Travel

Talk to your guests about arranging airfare, airport transfers, and local transportation. Some resorts offer group discounts or travel packages with preferred airline partners. Provide your guests with helpful information about local airports, ground transportation options, and nearby attractions. For off-site events, you may organize shuttle services or group transportation to simplify travel. Easy travel and transit can elevate your guests’ experience.

Plan Your Itinerary

Map out the order of events, such as the ceremony, reception, group excursions, meals, and downtime. Incorporate buffer time before and after events to accommodate any delays. Share an overview of the itinerary in advance and provide day-by-day agendas upon arrival. Guests may appreciate having this information to help them prepare accordingly.

Explore All Inclusive Destination Weddings

A well-structured wedding package streamlines travel arrangements, venue selection, and guest coordination. It makes planning easier while still achieving your ideal wedding. All inclusive weddings also provide you and your guests with unlimited food, drinks, and activities that accommodate a wide range of ages and interests. Choose an all inclusive destination wedding package today to help you create memorable experiences in a scenic location.