This blog explains the tips and tricks to export Gmail emails to PDF documents. Hence, if you are searching for a solution to resolve this problem, here, we are suggesting some expert-verified methods to save Gmail email to PDF format with proper instructions, advantages, and limitations.

Why Should You Convert Your Gmail Email to PDF?

PDF stands for Portable Document Format. It’s a resourceful file format created by Adobe that gives people a simple, reliable way to show and share documents in any case, Software, hardware, and operating system (Windows, Mac) are being used by anyone who views the documents. PDF format is now maintained by the International Organization for Standardization (ISO).

Advantages of PDF documents - 

• Adobe PDF documents can be viewed and read anywhere, even without an internet connection means that they can be accessed anywhere and anytime.
• PDF is compatible to view using various types of devices like (Mobile, Computer, Laptop, and Tablet) and operating systems like (Windows, Mac, Linux, iOS, and Android).
• PDF files securely store backups of important emails including contacts, tasks, calendars and personal files and information.
• The above PDF files are universally acceptable, which means that they can be shared and accessed across the globe for different purposes.
• Users prefer to export Gmail emails to PDF for printing requirements because PDF is well suitable for printing.
• You can add different types of restrictions and lock PDF documents using users’ level and owner-level passwords.

Manual Way to Save Gmail Email to PDF Format

Here are some steps to follow to convert a single Gmail email to a PDF without any difficulty:

1. Login to your desired Gmail account.
2. Open a specific email to export in PDF.
3. Choose the Three vertical dots on the upper right side.
4. Select Print from the dropdown menu.
5. A print preview window will show.
6. Select the Save as PDF option as the destination.
7. After that, you can edit the PDF settings according to the need.
8. You can customize the page layout, and margins, and select/deselect background colors and images.
9. Click the Save button and select the destination location.
10. Tap the Save button to save your Gmail email to a PDF document.

Limitations of Manual Method

• The main limitation of the manual method is user needs to open and save every single email to PDF which makes the whole process difficult.
• Technical expertise of the Gmail menu bar option is needed for the complete process.
• Saving multiple Gmail emails to PDF documents can be time-consuming

Pro Way to Export Gmail Emails to PDF in Bulk

SysTools Gmail Backup Software is a reliable and robust solution to save Gmail email to PDF format in bulk. This software also provides multiple saving options i.e. PST, MSG, EML, MBOX, CSV, ICS, etc. The tool has a free trial version to evaluate before upgrading to the pro edition. Let’s follow the below-mentioned steps to export Gmail emails to PDF format.

How to Convert Gmail Email to PDF Documents?

1. Download and install the SysTools software on your computer.
2. Now enter Gmail credentials like email address and app password.
3. Click the Login button to add Gmail folders in the software panel.
4. After that, select the export format type as PDF.
5. Use an additional filter to save selective Gmail emails to PDF.
6. Select a location path to store exported PDFs.
7. Finally, hit the Start button to export Gmail emails to PDF.

Some Best Features of Suggested Software

• Using this tool, you can save multiple Gmail emails as PDFs in one go.
• You can rename and arrange resultant PDF documents using the naming convention options.
• Use the filtering option to save Gmail emails from specific folders as PDF files.
• You can convert Gmail emails to PDFs within a specific date range.
• The software permits to saving of Gmail emails to PDF with attachments.
• Select the preferred location path to save the resultant PDF documents.
• Also save contacts, tasks, events, and calendars as PDFs.
• Using this software, you can save Gmail emails to other popular file formats option.
• Using this software, you can save Gmail emails to other popular file formats option.

Conclusion

Using the instructions we mentioned above, you can export Gmail emails to PDF documents without any difficulty. Above we have discussed 2 excellent techniques to resolve this issue. You can use any method according to your convenience. After converting Gmail email to PDF, you can now keep your important Gmail email message safe and secure, even if you are not connected to the internet.