Hassle-Free Solution to Move/Shift Outlook Data Folder to PDF

Since PDF is the most often used and convenient format for sharing data with customers, you can find yourself in a position where you need to import Outlook PST data into PDF format at any moment. The problem of migrating PST files to PDF files can be resolved in a multitude of ways. To guarantee desired results, the primary challenge is selecting the most appropriate approach from among all the available ones. We attempt to address client issues regarding moving Outlook data folders to PDFs without installing Outlook in this blog. Continue reading the article all the way through to get the ideal answer for what you need.

Motives for Converting Outlook Emails to PDF Format

The conversion of PST to PDF might be done for a variety of reasons. These explanations might differ from person to person or circumstance to circumstance. We'll go over a few typical explanations for converting Outlook PST files to PDF.

• Without Outlook, it is impossible to open or deal with PST files.
• PST files cannot be easily managed or transported, unlike PDF files.
• The only file extension that is self-contained is PDF. This suggests that these files may be opened on any device running any operating system, piece of hardware, or piece of software.
• Several layers of protection are applied to PDF files, including passwords, watermarks, and digital signatures.
• Since PDF files are difficult to alter or compromise, practically all fields recognize them as legitimate legal documents.

Techniques for Bringing Outlook Data Files into PDF

I. Using Acrobat Pro from Adobe

Outlook does not directly offer the ability to save PST files in PDF format, as you are fully aware. A third-party program called Adobe Acrobat provides an Outlook plug-in that allows users to save Outlook files in PDF format. That being said, the program is among the priciest PST to PDF converters on the market. If you have Adobe Acrobat Pro with you, proceed as follows:

• Launch the Outlook software on your PC.
• Navigate to the menu bar and choose Adobe PDF.
• To export the files as PDFs, choose them.
• You must select the "Selected Messages" option from the four options that are displayed when you click on the Adobe PDF tab.
• Next, choose New PDF to create from the drop-down option.
• It will open a new tab for saving. Here, select the appropriate place, give the file a new name, and press the Save button.
• The procedure described above facilitates the creation of PDF files from Outlook emails. By selecting the "Append to Exit PDF" option from the drop-down menu, you can save fresh emails to a PDF document that has already been prepared. Moreover, it offers the option to "Setup Automatic Archival," which instantly stores freshly sent emails as PDF files.

II. Employing Microsoft To PDF print

• This solution can be useful if you use Outlook 2016 or later versions on a Windows 10 edition computer.
• Launch Outlook and choose the PST file for the email.
• Go to Ribbon and select the File tab, then the Print option.
• Finally, choose Printer, and from the drop-down box, choose Microsoft Print to PDF.
• Hit the print button after that.
• Select the correct location path and file name in the Saving Dialog to save the PDF file.
• Press the "Save" button.
• The chosen emails were successfully saved as PDF files once the saving procedure began.

Applying the Automated Technique: Outlook Data Items are batch-stored to PDF.

You should give the WholeClear Outlook to PDF Converter Tool a try if the previously described approach does not seem helpful to you. For batch-converting PST files to PDF files, a specific program was created. You don't need to install Outlook or any other application to transfer a limitless quantity of PST files to PDFs with this freeware. "How to Move Outlook Data Folder to PDF" is a user problem that the program quickly resolves. Several people have tested the tool, and the majority of them provide favorable feedback.

Final Words,

As of yet, no issue has been identified as causing issues or making the PST file export to PDF process problematic. The program offers a number of customization options so that users can make PDF files that suit their tastes. Any 32- or 64-bit Windows operating system can be used to execute the application. PST files from all Outlook editions—2019, 2016, 2013, and all earlier ones—can be extracted with this program.