Everything about QuickBooks Data Migration Service and Steps to Successfully Avail It

There can be many reasons why you would want to migrate your QB data, including changing file size, different business requirements, and new features. Whether you want to switch to QuickBooks Online or any other variant, the migration steps can be easily performed without any supervision unless there are some errors and issues in the process. For this, you need to follow the right methods and techniques and ensure to carefully prepare your data for conversion. If you are planning to convert your QuickBooks data, you need to avail yourself of the QuickBooks data migration service by using the detailed steps provided in this article below.

If you are having trouble following the conversion process or there are issues with the data conversion, you can reach out to us at 1.855.738.2784 to get professional help from our team of QB experts.

What Data Can and Cannot Be Migrated from QuickBooks Desktop to QuickBooks Online via the QuickBooks Data Migration Process?

When it comes to QuickBooks Online migration, you can transfer some data with ease, while some require additional effort and planning. The following data can and cannot be converted to QBO while using the QB conversion process –

1. While converting a chart of accounts, a generic detail type might be assigned to different entries post-conversion, and the notes and bank account numbers won’t get converted.
2. The credit card charges become expenses when converted to another QB version, and the audit trail doesn’t get converted into QBO.
3. When it comes to active estimates, they get converted and marked as closed, while the inactive ones are declined/rejected.
4. The inventory will get converted and recalculated as per the FIFO method in the QBO plus version.
5. The journal entries get converted, but the billable status doesn’t, and the vendor/supplier info and details do not get converted to QBO.

Also Recommended: What is Error Code 50004 in QuickBooks Desktop?

How to Prepare Your QB Data for a Successful QuickBooks Desktop Migration Process?

You can convert QuickBooks Desktop to QuickBooks Online by preparing your QB data for conversion in the following manner –

Backup the Company File Prior Data Migration

1. Firstly, you need to back up all the essential files and reports, including QuickBooks company files, by going to the File menu and choosing the Create Backup
2. Select Local Backup and browse your company file to select the save location, followed by hitting OK and waiting for the backup process to complete.

Update QuickBooks Desktop

1. Now, update your QuickBooks Desktop to the latest release before undertaking the QuickBooks data migration process by heading to the Help menu and selecting the Update QuickBooks Desktop
2. Select the Reset Updates and Download Updates options to download and install the latest updates and features for QBD successfully.

Proceed with the Migration

1. Once the data is backed up and the application is updated, you need to verify the total targets by pressing the Ctrl + 1 key and going to the Product Information
2. Ensure that the total targets are eligible as per your country targets, and once done, go to the Reports section to save the sales tax liability reports.
3. Choose Suppliers and Payables and select the Sales Tax Liability option to save them as PDFs for the data conversion process in QB.
4. Now, export the lists and reports from the Report Center section by choosing the desired range and going to the Excel
5. Choose Print or Email to save the report as PDFs and create a new Excel worksheet, followed by selecting the Update Existing Worksheet
6. Next, select Export and choose the Advanced option to format your QB data and if the report has excessive columns, select the Advanced button again.
7. Lastly, hit Ok once the data is ready for export and form a QBO account to create a new online subscription and ensure to provide all your company info to move your data within the subscription period, i.e., 60 days.

Essential Steps to Utilize the QuickBooks Desktop Migration Service and Convert Your Data

You can migrate QuickBooks Desktop to QuickBooks Online by following the detailed steps mentioned below –

1. Log in as an admin to the QuickBooks Desktop company file you want to export and press the F2 key to launch the Product Information tab, followed by tracking the inventory.
2. If you wish to convert your inventory, hit Yes and choose the starting date to undertake the inventory migration process, and once done, the inventory will be recalculated as per the FIFO
3. To set up the inventory in QBO, go to the Accounts and Settings tab and select the Sales option to choose the Edit icon, and track the inventory quantity, price, and other details.
4. Sign in to QBO and tap the company file you want to open to select the Export QuickBooks Company File option and begin the conversion process.
5. Once the data is converted, review the essential data, such as P/L and balance sheet, to ensure that all the data is successfully migrated and there is no data loss or mismatch in QBO.
6. Now, confirm the company settings from the Gear icon and enter the email address and other credentials in the respective fields.
7. Next, connect the bank accounts and enter the credit card details from the Bookkeeping section to choose the Transactions option and select Add Account.
8. From the same Gear icon, clear up the bank reconciliations and select the relevant bank account to choose the Reconcile
9. Lastly, review your account detail type from the Business Overview section and set up QuickBooks payroll from the Employees menu of the Payroll
10. Go through the on-screen instructions to finish the payroll setup, and once you receive a confirmation, you are ready to operate your QB data in QuickBooks Online.

Conclusion

You can easily avail of the QuickBooks data migration service and move your QB data from one version to another by following the steps and information provided in this article. If there are issues in the migration process, you can call us at 1.855.738.2784 to get immediate assistance from our technical support team.